Undersecretaries Assistant Secretaries Bureau and Tool Directors Regional Owners Institutes Section Superintendents General Public Basic and Secondary Facilities Mind All Others Anxious

Undersecretaries Assistant Secretaries Bureau and Tool Directors Regional Owners Institutes Section Superintendents General Public Basic and Secondary Facilities Mind All Others Anxious

1. The team of training (DepEd) challenges the encased rules in the transport of students’ college lists, which confirms standard processes and methods on the consult, and launch of learners’ Form 137 (long lasting report) and type 138 (Report cards) to all community facilities all over the country.

2. This rules aims to make sure the smooth and reliable asking for and publishing of learners’ class information without inconveniencing the learners and people.

3. All DepEd assignments and other associated issuances, rules, and provision, which have been irreconcilable with this specific policy, were hereby repealed, rescinded, or modified appropriately.



I. Reason

There are two main standard faculty information that report the learner’s account and academic and extra-curricular standings: type 137, known as the Permanent tape, which contains the learner’s visibility and famous academic history, and version 138 or perhaps the state cards which ultimately shows the educational show of a student in a given university yr. DepEd Purchase Number 8, s. 2015, the class room analysis insurance policy, given the rules to the help and advice getting incorporated into ways 137 and 138.

Kind 138 try granted to levels 1 to 10 students every grading period while Grades 11 to 12 will get they every ending term. At the end of the school yr, type 138 is definitely a required post for a learner registering to another rank levels the way it also shows the learner’s marketing condition. Conversely, faculty regulators request the discharge of Form 137 of marks 1 to 12 learners who shift to an alternative faculty or cross over from elementary to second.

During the absence of conclusive methods, the operation of seeking and launching of formal university record of students differs per school. This insurance shall decide the functions to be implemented with the college in controlling the learner’s college records as soon as learners enroll, exchange schooling, and request relevant documentation other appropriate applications.

II. Setting on the Policy

This purchase will develop standard steps and standards through the need and launch of students’ Form 137 (long-lasting history) and type 138 (document credit) in all of the schools and education section Offices (SDOs) nationwide.

III. Concept Of Provisions

  1. Type 137 (lasting track record) – long-lasting school student record display the traditional scholastic and co-curricular record associated with student
  2. Kind 138 (Report cards) – contract revealing the academic overall performance of a student in a given university annum
  3. Getting college – the college seeking the long lasting information of a moving learner
  4. Originating School – the institution issuing the long-term data of a transferring student

IV. Strategy Statement

The team hereby creates the regular processes and practices in requesting and releasing of learner’s class information. This device abides by the DepEd’s sight, quest and key beliefs and signs up for the concepts of:

a. 100 % free, high quality basic studies;

b. Clearness and responsibility;

c. Accessibility and timely launch of learners’ college documents; and

d. protection and privacy of learners’ reports.

Instructions on Learner’s College Registers

This strategy describes the regular methods in send of learners’ school records. This insurance policy suggestions the functions in asking for the long-lasting university reports (version 137) for an effective send of documentation without inconveniencing the mother and father your students.

To be sure the reliable production and move of students’ college registers, below shall be seen:

a. The exchange of records of students must certanly be made simple and fast without encumbering the learners and adults. However, this should maybe not compromise the privacy and safeguards of class registers.

b. Receiving schooling shall lock in all long lasting information (kind 137) almost all incoming students prior to the conclusion of earliest grading stage. For transferred-in students inside college season, transport of documents will probably be anchored thirty day period (30) within the first-day of school work.

c. Learners and/or his or her mother or guard will not be allowed to hand-carry the Permanent registers (version 137) to the obtaining university.

d. In case there are unavailability of Form 137 caused by circumstances beyond the regulation, the document on promos (class Form 5) can be utilized as alternative, which is available at education Division company (SDO).

age. The student details technique (LIS) will be put as platform inside the inquire and launch of learner college reports; thus the purchase shall totally generally country dating services be within obtaining and coming universities just.

The below processes should be implemented to help the demand and launch process:

A. School-to-School Exchange of Version 137

The bulk of transactions on pass of learner’s faculty tape normally come during enrolment time period and following your beginning of training courses. To improve the clean and quick shift of lists, the flowchart below explains the whole process of request and release of students’ version 137between the obtaining class and originating university;

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