Undersecretaries Assistant Secretaries Agency and Services Manager Local Directors Facilities Division Superintendents Public Simple and Supplementary Education Mind Others Stressed

Undersecretaries Assistant Secretaries Agency and Services Manager Local Directors Facilities Division Superintendents Public Simple and Supplementary Education Mind Others Stressed

1. The office of training (DepEd) issues the enclosed advice on the pass of students’ Faculty documents, which ensures common tasks and methods on ask, and release of students’ Form 137 (long-term tape) and version 138 (document credit) in all of the open public colleges all over the country.

2. This strategy aims to guarantee the clean and successful requesting and issuing of students’ university files without inconveniencing the learners and parents.

3. All DepEd ordering and other related issuances, foibles, and terms, that are contradictory due to this approach, are generally hereby repealed, rescinded, or adapted appropriately.



I. Rationale

There have been two basic faculty registers that demonstrate the learner’s page and scholastic and extra-curricular standings: version 137, referred to as the everlasting tape, which contains the learner’s profile and traditional educational tape, and Form 138 and also the review credit showing the educational functionality of a student in specific college spring. DepEd Arrange Number 8, s. 2015, the class room appraisal strategy, presented the guidelines in the information staying included in types 137 and 138.

Version 138 try issued to levels 1 to 10 students every grading years while levels 11 to 12 will get it every ending session. At the end of the school season, kind 138 are a required contract for a learner enrolling to another location degree level mainly because it also indicates the learner’s promotional updates. On the flip side, faculty government request the making of version 137 of Grades 1 to 12 students whom move to a different university or cross over from basic to additional.

When you look at the lack of defined methodologies, the process of asking for and releasing of certified university files of students may differ per faculty. This approach shall establish the processes being implemented because college in handling the learner’s university forms once students enlist, transport colleges, and ask for relevant information for other related use.

II. Scale of Plan

This arrange will recognize standard processes or methodologies during the request additionally release of learners’ produce 137 (lasting register) then Form 138 (Report Card) in most schools and Schools Division Offices (SDOs) nationwide.

III. Concept Of Keywords

  1. Kind 137 (long-term track record) – long-term college student report expressing the historical scholastic and co-curricular tape associated with student
  2. Type 138 (Report cards) – post revealing the educational abilities of a student in a given university seasons
  3. Getting University – the college requesting for its long lasting reports of a moving learner
  4. Originating University – the school releasing the lasting registers of a moving student

IV. Rules Statement

The division hereby determines the regular tasks and standards in requesting and delivering of learner’s university records. This method sticks to the DepEd’s view, purpose and heart worth and signs up for the ideas of:

a. absolutely free, high quality fundamental training;

b. Clearness and accountability;

c. ease of access and timely discharge of students’ faculty reports; and

d. protection and confidentiality of students’ records.

Directions on Learner’s Class Data

This rules describes the standard methods when you look at the transfer of learners’ university documents. This strategy points the operations in seeking the long lasting faculty information (kind 137) for an efficient exchange of reports without inconveniencing the parents and the learners.

To ensure the effective release and transfer of students’ class records, below shall be discovered:

a. The send of record of learners ought to be made simple and fast without encumbering the learners and folks. However, this will definitely not endanger the confidentiality and safeguards of school record.

b. Receiving colleges shall lock in all Permanent registers (Form 137) of all the incoming learners vendor end of earliest grading course. For transferred-in students through the school year, transfer of reports shall be secure 30 days (30) within the first day of class presence.

c. Learners and/or their unique parents or parent may not be permitted to hand-carry the lasting lists (version 137) on the obtaining university.

d. In case of unavailability of version 137 as a result of circumstance beyond our regulation, the state on Promotions (college type 5) can be used as substitute, which is available with the classes unit Office (SDO).

e. The student Expertise method (LIS) will probably be employed as program for the inquire and release of learner college data; hence the exchange shall strictly getting relating to the acquiring and coming classes simply.

Below procedures ought to be used to facilitate the consult and production procedures:

A. School-to-School Move of Kind 137

The bulk of purchases on exchange of learner’s university report generally happen during enrolment time and following your opening of tuition. To enhance the sleek and fast exchange of information, the flowchart below talks of the process of inquire and launch of learners’ version 137between the receiving university and coming class;

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